Habilitation fund

On 18 December 2019, the University Executive passed a resolution to assist postdoctoral researchers for the duration of their habilitation period with an annual per-person grant.

As of 1 January 2020, anyone who has been accepted as postdoctoral researcher to complete a habilitation will receive their own budget in the amount of EUR 1,500 per annum. Funding will initially be granted for a period of two years and then extended for the entire duration of the habilitation period after a successful interim evaluation.

The budget will be assigned its own cost centre and can be used to cover research-related expenses (travel expenses, literature, IT needs, printing and copying costs, staff expenditure for student assistants, etc.).

Habilitation researchers accepted to complete their habilitation at the time of inception of the habilitation fund will receive the grant starting on 1 January 2020. There will be no retroactive allocation.

The particulars are governed by the habilitation fund's guidelines and the related information sheet.

Documents:

Guidelines

Notice

Please note that the printing costs of the habilitation thesis can NOT be financed with the funds of the Habilitation Fund!
Please refer to the notice to find out which expenses can be covered by the Habilitation Fund.

Application for financial funding from the habilitation fund of the University of Passau

Kontaktdaten (Contact data)

Titel (Title)

Vorname, Name (First name, last name) *

E-Mail *

Zuständige Fakultät, ggf. Lehrstuhl oder Lehrstuhl (Designated Faculty, Chair of Professorship) *

Statusgruppe (Membership status) *

Nachweis der Annahme zur Habilitation

Bestätigung der Annahme zur Habilitation (Confirmation of acceptance for habilitation) *

Erklärung der Mittelverwendung aus dem Habilitations-Fonds (Declaration regarding the use of the finanical funds)

Bitte stellen Sie in bis zu drei Sätzen dar, wie Sie die Förderung aus dem Habilitations-Fonds der Universität Passau verwenden wollen und wie Sie dadurch bei Ihrer Habilitation unterstützt werden. (Please desribe in up to three sentences how are you planning to use the financial funds and how they will support you with your habilitation) *

Erklärung zum Datenschutz (Declaration on data protection)

Ich stimme der Verarbeitung meiner Daten durch die Universität Passau zur Bearbeitung meines Antrags auf den Habilitations-Fonds ausdrücklich zu. Rechtsgrundlage dieser Einwilligung ist Art. 6 Abs. 1 Satz 1 lit. a DSGVO. Meine Daten werden ausschließlich zur Auswahl für eine Förderung aus dem Habilitations-Fonds verwendet und werden im Falle einer Ablehnung der Förderung sechs Monate nach Ende der Bewerbungsfrist gelöscht. Sollte meine Bewerbung erfolgreich sein, werden meine Daten sechs Monate nach Ende der Förderung gelöscht. Eine Übermittlung meiner Daten an die Finanzabteilung zur Einrichtung einer Kostenstelle gestatte ich. Bewilligungsbescheide und Abschlussberichte der erfolgreichen Bewerberinnen und Bewerber sowie eine Übersicht aller Bewerbungen eines Jahres werden vom Universitätsarchiv übernommen und dort in der Regel unbegrenzt aufbewahrt. Ich wurde ausdrücklich auf meine Rechte gemäß Art. 15 DSGVO (Auskunftsrecht), Art.16 DSGVO (Recht auf Berichtigung), Art. 17 DSGVO (Recht auf Löschung) und Art. 18 (Recht auf Einschränkung der Verarbeitung) hingewiesen. Des Weiteren kann ich diese Einwilligung jederzeit gegenüber der Universität Passau widerrufen. (I expressly consent to the processing of my data by the University of Passau for the purpose of processing my application for the Habilitation Fund. The legal basis for this consent is Art. 6 para. 1 sentence 1 lit. a DSGVO. My data will be used exclusively for selection for funding from the Habilitation Fund and will be deleted six months after the end of the application period in the event that funding is rejected. If my application is successful, my data will be deleted six months after the end of the funding. I permit the transfer of my data to the finance department for the establishment of a cost center. Grant notifications and final reports of successful applicants as well as an overview of all applications in one year will be taken over by the university archives, where they will be kept, as a rule, indefinitely. I was explicitly informed of my rights according to Art. 15 DSGVO (right to information), Art.16 DSGVO (right to rectification), Art. 17 DSGVO (right to erasure) and Art. 18 (right to restriction of processing). Furthermore, I can revoke this consent at any time vis-à-vis the University of Passau.)

Mehrfachauswahl

Kontaktdaten (Contact data)

Titel (Title)

Vorname, Name (First name, last name) *

E-Mail *

Zuständige Fakultät, ggf. Lehrstuhl oder Lehrstuhl (Designated Faculty, Chair of Professorship) *

Statusgruppe (Membership status) *

Nachweis der weiterhin bestehenden Förderberechtigung (Proof of continued eligibility for funding)

Hiermit bestätige ich, dass ich weiterhin gemäß den Richtlinien über dieGewährung einer Individualförderung für Habilitandinnen und Habilitanden zur eigenständigen Mittelverwaltung weiterhin berechtigt bin Fördermittel aus dem Habilitations-Fonds zu erhalten. (I hereby confirm that I am still entitled to receive funding from the Habilitation Fund in accordance with the Guidelines on the Granting of Individual Funding for Habilitation Candidates for the Independent Administration of Funds.) *

Bitte laden Sie an dieser Stelle Ihre Zielvereinbarung oder den Nachweis der erfolgreichen Zwischenevaluierung hoch (Please upload your target agreement or the proof of the successful interim evaluation here.) *

Sollte sich aus von Ihnen nicht zu vertretbaren Gründen der Fortschritt der Habilitation verzögern, dann laden Sie bitte an dieser Stelle als Nachweis der Verlängerung der Förderung die angepasste Zielveranbeierung hoch. (If the progress of the habilitation is delayed for reasons beyond your control, please upload the adjusted target application as proof of the extension of the funding.)

Erklärung zum Datenschutz (Declaration on data protection)

FAQ

Can I accumulate annual fundings?

Yes, if you don't use your annual funding, it will be transferred into the next year. It is possible to accumulate the funds until the completion of your habilitation.

Can I use my habilitation funds for travel expenses?

Yes, conference trips or trips to other universities or research institutions for networking within academia or further qualification serve the purpose of research during your habilitation and can therefore be financed by the habilitation fund as a qualification trip.

Please contact the Human Resources Department in advance to find out about the University of Passau's regulations on the authorisation and invoicing of qualification trips. (German only)

Can I hire student assistents who are enrolled at another university?

No, contracts for student assistants can only be concluded for students enrolled at the University of Passau.

I have employed a student assistent whose contract extends my habilitation. Can I still use my habilitation fund to pay them?

After the completion of the habilitation, your cost center will be dissolved and the remaining funds will be collected. If, however, funds have been earmarked for obligations entered into, such as the contract for the employment of a student assistant, then the fund will remain in existence until these obligations have been fulfilled, insofar as sufficient residual funds are still available for this purpose.

I have submitted an application for the travel grant to the Women's Office or Graduate Centre. Can I top up this funding with the means from my habilitation fund?

No, the habilitation fund cannot be used to match grants from other university funding formats.

I am now employed at another university, but still doing my habilitation at the University of Passau. Am I entitled to funding?

Generally, no, you are not. If you are employed at another college, university or research institution and have your own budget there to manage funds independently, you are no longer eligible for funding. The previously disbursed funding will be collected and your cost center will be dissolved.

However, if you do not have your own budget at your new employment, please submit informal proof from your supervisor confirming this in a timely manner after the start of your external employment.

After the second year, I cannot provide proof for a positive interim evaluation. Do I still have access to previous funding?

Yes, you can continue to access previously disbursed grant funds.

After the second year, I cannot provide evidence of a positive interim evaluation. Am I still entitled to funding?

If you are unable to provide proof of the positive interim evaluation in time after the second funding year, the funding year will be suspended for that year. Funding can then be continued in the following year if proof of the positive interim evaluation has been provided by then.

What deadlines do I need to meet to continue to receive funding?

In order to receive funding from the Habilitation Fund for the entire funding period (generally four years from acceptance for habilitation), the following deadlines must be met:

proof of eligibility for funding must be provided through the phase-specific documentation requirement as of March 31 and September 30 of each funding year by completing the appropriate online form on the website. For this purpose, an informal application in which the continuation of the habilitation is confirmed by your side is sufficient.

However, there is still a phase-specific evidence requirement, so

after the 1st funding year, the target agreement must be submitted to the Graduate Center.
after the 2nd funding year, the positive interim evaluation must be submitted to the Graduate Center.

If the progress of the habilitation is delayed for reasons that cannot be justified (in particular maternity leave, parental leave, or longer periods of illness), the funding can be continued if the subject mentorate decides accordingly. In this case, the adjusted target agreement must also be submitted to the Graduate Center as corresponding proof.

What criteria do I need to meet in order to aplly for the habilitation fund?

As soon as you have been accepted for habilitation at the University of Passau, you can apply for funding from the habilitation fund. To do so, simply fill out the informal online application and attach the confirmation of acceptance for habilitation from the relevant faculty.

What is the habilitation fund and for whom is it for?

On 18 December 2019, the University Executive passed a resolution to assist postdoctoral researchers for the duration of their habilitation period with an annual per-person grant.

As of 1 January 2020, anyone who has been accepted as postdoctoral researcher to complete a habilitation will receive their own budget in the amount of 1,500 Euro per annum. Funding will initially be granted for a period of two years and then extended for the entire duration of the habilitation period after a successful interim evaluation.

The particulars are governed by the habilitation fund's guidelines and the related information sheet.