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Exchange is of central importance for young scientists. On this page we inform you about the possibilities to receive support for travel and research stays.
The University of Passau supports, by means of a travel allowance of maximum 2/3 of the costs incurred (if the requirements of the guidelines on the granting of travel allowances are met), junior researchers of the university who make an active contribution (e.g. lecture, poster or presentation) at a scientific event in Germany or abroad.
As the payment of travel expense reimbursement is in some cases associated with a waiting period of several months, we recommend that you apply for an advance payment.
Due to limited budgetary resources, the Graduate Center's travel funding is awarded according to the following criteria:
We also recommend to book early offers that can be cancelled in order to reduce the overall travel expenses.
Please contact us in advance to discuss your funding opportunities!
Funding for travel expenses serves to qualify young researchers. Therefore, within the limited budget funds available, priority is given to funding doctoral candidates and postdocs. According to the current guidelines, postdocs can be funded for up to 24 months after their doctorate. Doctoral candidates should therefore enclose a copy of their doctoral certificate with their application.
Habilitation candidates are requested to use their habilitation fund for travelling expenses and can only be considered in exceptional cases.
Habilitation candidates and junior professors are generally not eligible for funding.
Travel funding from the University of Passau should only serve as subordinate funding. The availability of chair funds and external funding should be checked in advance. Please make sure you are informed about current eligibility critera.
For habilitation students, the funds from their own habilitation fund should also be exhausted first.
Only active participation in an event of an internationally recognized scientific institution with a contribution representing an independent scientific achievement can be funded.
The following forms of participation
are therefore unfortunately not eligible for funding:
Participation in teaching events such as courses, seminars and colloquia or organizational functions such as moderation, introductions and greetings.
A note in advance: A complete application must be received in the Graduate Center office prior to travel.
First look carefully the eligibility criteria. With the help of the next steps we will try to make you aware of all relevant requirements, aspects and considerations as possible.
Please read our travel grant guidelines carefully. Only these are binding. All information on our website is for simplified presentation and summary purposes only. (Attention: Unfortunately, our guidelines are currently only available in German.)
To apply for a travel grant, you must belong to one of the following status groups.
Before applying, please plan how you will fund your trip. Please keep the following points in mind:
Please note: Consequently, in the absence of other financing options, you must expect to finance the remaining 1/3 of the travel costs incurred, which cannot be covered by the Graduate Center, from private funds.
Note: However, private expenses within the scope of the personal contribution may be tax deductible.
This is evidenced by a statement from your caregiver (see the next step for more information).
Only active participation in an event of an internationally recognized scientific institution with a contribution representing an independent scientific achievement can be funded. Therefore, please check if you meet this criterion.
The following forms of participation are therefore unfortunately not eligible for funding: Participation in courses such as seminars and colloquia or organizational functions such as moderation, introductions and greetings.
As early as possible, ask your supervisor to complete our statement form outlining independent scholarly achievement as well as the significance of the event. Please keep in mind that the risk of not receiving the statement in time lies with you in any case: Your application must be received in its entirety by the Graduate Center office prior to travel.
Tip 1: If you submit your proposal through the online form, you may also request the statement from your supervisor through the Graduate Center.
Tip 2: If you simply do not have the statement completed at the time of your application, you can submit it later (at the latest!) until the start of your trip.
Set up the necessary facilities:
An application is possible as an online application or by mail and must be received by the Graduate Center office no later than the start of the trip.
Clicking the button will automatically take you to the online application form on this page. As part of the online application, you will then be asked to enter your details and upload your attachments at the relevant points.
At best, fill it out directly on your PC as a PDF form and please print it out on one side.
If it is not possible to fill out the PDF form, please print it out on one side and fill it out legibly. Please sign your printed application.
Please attach to your application all the attachments prepared in the previous step as well as the statement of your supervisor and send your application to:
Please note: As an employee of the University of Passau, you must submit an application for approval of a business/training trip to the Human Resources Department and check the box "Fortbildungsreise".
In particular, you must fulfill the following four criteria in order to be able to apply in principle for a travel grant from the Graduate Center:
1. you are a member of the University of Passau and belong to one of the following status groups:
2. the event is organized by a recognized scientific institution.
3. you actively participate in the event with a contribution (e.g. presentation, lecture) that represents an independent scientific achievement (not: participation in courses such as courses, seminars and colloquia or organizational functions such as moderations, introductions and greetings).
4. you submit your application before you begin your travel.
Please note the following:
Please submit your application for reimbursement of travel expenses directly to the Human Resources Department, Unit VIII/4, Dienst- und Fortbildungsreisen (Business and Training Travel Division), no later than six months after the event.
Please submit the request for reimbursement of travel expenses (settlement) no later than six months after the event directly to the Human Resources Department, Unit VIII/4:
Please submit the following documents:
We are happy to support you with our travel funding also for the participation in virtual conferences where participation fees apply.
If you are an employee of the University of Passau, please also submit an application for approval of a business trip to the Human Resources Department (Ref. VIII/4) before attending virtual conferences and note there that the conference will take place virtually.
In case of cancellation costs, these can be claimed using the settlement form with a brief explanation. You can settle the unavoidable cancellation costs with the usual settlement form. Under "Reasons of any kind" please enter the reasons for the cancellation of the trip. As usual, attach the approval of the business or training trip and the various receipts to the settlement.
In this case, the preclusion period of six months begins from the time you become aware of the fact that the business or training trip cannot be carried out.
For relevant questions, please contact our colleagues from the HR department, unit VIII/4.
Please, pay attention to the currently valid guidelines of the State Ministry of Finance and Home Affairs with regard to official travel:Vorgaben des Staatsministeriums für Finanzen und Heimat im Hinblick auf dienstliche Reisen.
